The CRM for the TC running 20 closings at once without dropping a date.
A transaction coordinator at a brokerage or team runs 20 to 40 active closings at once with a 30 to 45 artifact checklist per deal, vendor coordination across title, escrow, lender, inspection, HOA, and attorney, and a managing broker who needs the audit log on request. Strkr runs every closing as a native project tied to the deal with state-specific checklist, calendar dates, and vendor pings on template.
Real Estate Transaction Coordinators: the daily pains.
The transaction coordinator job is the most deadline-dense role in real estate. From signed purchase contract to the closing table runs 30 to 45 days with inspection contingency, appraisal, financing contingency, title clearance, HOA documents, seller disclosures, lead paint certification, radon test, well and septic, and the three addendums the attorney drafts on day 23 all with hard dates. Miss the financing contingency by a day and the buyer loses earnest money. Miss the appraisal by a week and the deal falls out. Most TCs run that on Dotloop or SkySlope which handle state-specific transaction compliance but leave vendor coordination, agent handoff, and the audit log as spreadsheet work. Strkr collapses that into one workspace. The six pains below show up on every TC buyer call.
30 to 45 doc checklist
Every closing is 30 to 45 artifacts I rebuild on Dotloop.
Under contract means inspection report, inspection response, appraisal, loan commitment, title commitment, HOA documents, lead paint disclosure, seller disclosures, radon test, well and septic certification, buyer representation agreement, agency disclosure, and the three addendums the attorney drafts last minute. Dotloop runs a checklist per deal that the TC rebuilds from scratch half the time. Strkr runs state-specific checklists as native project templates tied to the deal so the TC spins up a closing in 2 minutes instead of 20.
Deadline tracking
Miss the financing contingency by a day and the deal dies.
Inspection contingency falls on day 10, appraisal needs to clear by day 21, financing contingency expires on day 25, title clearance by day 28, closing on day 30. Miss any date by a day and the buyer loses earnest money or the deal falls out of contract. Most TCs track dates on a Google Calendar that nobody else on the deal can see. Strkr runs native deadline tracking on the project with 48 hour and 24 hour reminders tied to each contingency and a daily digest of the dates landing this week across every active closing.
Vendor coordination chaos
I ping title, escrow, lender, inspection on 20 deals at once.
The TC pings the title company for the title commitment on Monday, the escrow officer for the earnest money receipt on Tuesday, the lender for the loan commitment on Wednesday, the inspector for the inspection report on Thursday, and the attorney for the addendum on Friday. Across 20 active closings that is 100 vendor touches a week on four different communication channels (email, text, phone, portal). Strkr runs vendor contacts on the deal with templated pings and status tracking per vendor per deal.
Broker-level audit
My managing broker asks for the audit log and I rebuild it.
The managing broker asks for the full compliance history on a deal for a state audit, a dispute, or a monthly review. The TC digs across Dotloop, DocuSign, email, and the Google Doc checklist to rebuild the timeline across 4 hours. Strkr exports the full audit log per deal in 10 minutes with every signed artifact, every signature timestamp, every vendor touch, every broker review comment, and the agent audit trail in a single PDF or CSV.
Agent handoff gap
The agent closes the deal and dumps it on me with no context.
The buyer agent closes the purchase contract and dumps the deal on the TC with a two sentence email. The TC does not know the buyer lender, does not know the seller contact, does not know the attorney, does not know which contingencies the agent waived. The TC spends day one chasing context the agent already had. Strkr runs the handoff as a status change on the deal record so the TC inherits the full context (contacts, lender, attorney, waived contingencies, special instructions) the moment the deal moves to Under Contract.
Dotloop and SkySlope ceiling
My tool holds the forms but not the workflow.
Dotloop and SkySlope are state-specific transaction compliance surfaces built around the form library. They hold the forms, they route for signature, and they preserve the state audit record. They do not handle vendor coordination, deadline reminders across 20 active deals, agent handoff context, broker audit export, or the full TC workflow. Strkr runs the full TC workflow on top of the forms with native project templates, vendor coordination, and audit export.
How Strkr fits the TC week
The primitives TCs actually run closings on.
Strkr for transaction coordinators ships the same CRM every agent on the brokerage runs with TC-tier views layered on top. The primitives below line up with the TC weekly motion: Monday calendar scan of inspection and appraisal and closing dates landing this week, Tuesday vendor ping round across 20 active closings, Wednesday broker review queue triage, Thursday agent handoff for the new under-contract deals, Friday closing table prep for the deals clearing this week. Everything below ships on every paid tier with no premium TC module.
State-specific project template
Every closing on template, state-specific.
Under Contract fires a project on template with the state-specific checklist (inspection, appraisal, financing, title, HOA, disclosures, addendums), calendar dates per contingency, and vendor pings for title, escrow, lender, inspection, and attorney on template. Spin up a closing in 2 minutes with the full workflow pre-loaded instead of 20 minutes rebuilding on Dotloop.
Deadline calendar
Every contingency date, every closing, one view.
The TC daily view shows every inspection contingency, appraisal, financing contingency, title clearance, and closing date landing in the next 14 days across every active closing project. Dates carry 48 hour and 24 hour reminders. Missing a date is a system failure not a TC failure.
Vendor contact rail
Title, escrow, lender, inspection on every deal.
Every closing project carries the title officer, escrow officer, lender, inspector, HOA, and attorney contacts on a right-rail with phone, email, Strkr Messaging thread, and last touch timestamp per vendor per deal. The TC pings vendors from the deal record with templated messages. Status per vendor (requested, in progress, complete, blocked) tracks on the project.
Agent handoff on Under Contract
TC inherits full context at signed purchase contract.
The buyer or listing agent closes the purchase contract. The flow flips the deal to Under Contract and the TC inherits full context: buyer, seller, lender, attorney, title company, HOA, waived contingencies, special instructions, and the signed contract on the deal record. The TC walks into day one with the context pre-loaded instead of chasing the agent for a week.
Broker review queue
Compliance flags surface to the managing broker.
Signed artifacts return through DocuSign or PandaDoc and the compliance rules fire. The managing broker triages the flagged artifacts in a daily digest with inline redlines. The TC sees broker comments on the deal and resolves inline. Compliance review is a 2 minute conversation on the deal record instead of a 20 minute email chain.
Audit log export
Full compliance history per deal in 10 minutes.
The managing broker, the state auditor, or the attorney requests the full compliance history on a deal. The TC opens the deal record, selects audit export, and generates a PDF or CSV with every signed artifact, every signature timestamp, every vendor touch, every broker review comment, every stage transition, and the agent audit trail. The 4 hour reconstruction turns into a 10 minute export.
Strkr Messaging on vendors
Business SMS logged on every vendor touch.
Strkr Messaging logs inbound and outbound SMS with the title officer, escrow, lender, inspector, HOA, and attorney on the deal timeline. The pattern across 20 active closings becomes auditable: which vendors ghost, which vendors turn around in 24 hours, which vendors push back on the standard turnaround. The TC pulls the pattern into the vendor rail per closing.
Closing table checklist
The last 48 hours on template.
Day 28 to day 30 fires a closing table checklist: final walkthrough scheduled, utilities transfer confirmed, buyer wire instructions sent, closing disclosure reviewed, keys arrangement confirmed, closing attorney confirmed. The TC runs the last 48 hours on template instead of a Google Doc rebuilt per deal.
Deadline and vendor systems built for TCs
The two systems that make a 20 closing week work.
Every TC past 10 active closings hits the same two inflection points: deadline tracking has to be systematic because missing a date costs the client earnest money or kills the deal, and vendor coordination has to compound because 20 closings times 5 vendor types times 2 touches per week is 200 vendor touches a week. Strkr handles both as native primitives with no spreadsheet workaround. The cards below cover the exact system a TC should ship in month one of a Strkr deployment to replace the Dotloop plus Google Calendar plus Gmail stack.
Per-state checklist library
The state checklist on template, versioned.
Each state carries a checklist template (Arizona SPDS, California TDS, Texas Promulgated Contract, Florida FAR BAR, Illinois seller disclosure) with the state-specific artifacts, timing, and disclosure requirements. The TC runs the same checklist shape across every closing in the state instead of rebuilding on Dotloop. When the state board updates the form in April, the TC swaps the template once.
Contingency reminder math
48 hour and 24 hour reminders on every deadline.
Every contingency date carries a 48 hour and 24 hour reminder tied to a task on the TC view. Inspection contingency on day 10 fires a reminder on day 8 and day 9. Financing contingency on day 25 fires a reminder on day 23 and day 24. The TC never misses a date because the reminder is a system, not a Google Calendar nobody checks.
Vendor templated pings
Ping the lender with one click, logged on the deal.
The TC pings the lender for the loan commitment on day 15 with a one-click templated SMS or email from the deal record. The ping logs on the vendor rail with timestamp. The response lands on the deal thread. Vendor status (requested, in progress, complete, blocked) tracks per vendor per deal so the TC sees the loan file is stuck without digging through email.
Vendor performance tracking
Which lender turns around in 24 hours, which ghosts.
Across 20 active closings and a year of history, the vendor rail compounds into a performance report: average turnaround per vendor, response rate, status at each stage. The TC flags the lender who ghosts on week five to the managing broker and the brokerage shifts referrals to the lender who clears on day 20. Vendor accountability becomes a data conversation.
Attorney addendum capture
Attorney addendums land on the deal in two clicks.
The attorney drafts an addendum on day 23. The TC uploads to the deal (or forwards from Strkr Messaging) and the artifact lands on the project with an audit entry. The addendum routes to DocuSign or PandaDoc for signature from the deal. The signed addendum returns to the deal record. The TC never loses an addendum in a Gmail thread.
Buyer and seller timeline view
A client-facing timeline the agent can share.
Every closing project renders a client-facing timeline (optional) with the key dates (inspection, appraisal, financing, closing) that the buyer agent can share with the buyer. The buyer sees progress without pinging the agent 20 times a week. The TC reduces the agent interruption load without exposing the full compliance detail.
Earnest money tracking
Earnest money deposit confirmed and logged.
The earnest money deposit lands at the escrow officer on day 3. The escrow officer confirms via Strkr Messaging or email, the TC marks the status complete on the deal, and the artifact (receipt) attaches to the record. The TC and the buyer agent both see earnest money confirmed instead of hunting for the receipt on day 15.
Final walkthrough and closing
The last 48 hours on checklist.
Day 28 fires the closing table checklist: final walkthrough scheduled, utilities transfer confirmed, buyer wire instructions sent via secure channel (not email), closing disclosure reviewed, keys arrangement confirmed. The TC runs the last 48 hours on template so a 30 closing per month shop never fumbles the Thursday close.
Flows for the TC motion
Automations from Under Contract to closing table.
The best TCs automate the administrative drag across the 30 day closing cycle and spend their hours on the three conversations where judgment matters most: the lender who is stalling the loan commitment, the attorney drafting the addendum the brokerage will not sign, and the buyer who is panicking about the closing wire. Strkr Flows cover the automations every TC should run as native triggers.
Under Contract fires project
Signed contract fires state-specific closing project.
The signed purchase contract returns through DocuSign or PandaDoc. The flow stores the artifact, flips the stage to Under Contract, spins up the state-specific closing project with the full checklist and vendor rail, assigns the TC, pings the title company for the order, pings the lender for the loan file, pings the inspector for scheduling, and schedules every contingency date and reminder on the deal calendar.
Inspection contingency reminder
Day 8 and day 9 reminders fire on inspection date.
The inspection contingency date lands on the deal calendar. The flow fires a 48 hour and 24 hour reminder on the TC view. The TC confirms inspection scheduled, inspection report returned, inspection response negotiated, and inspection resolved before the contingency lapses. The system does not let the date slip silently.
Appraisal gap flow
Low appraisal fires the gap conversation.
The appraisal returns below the contract price. The flow surfaces the gap on the deal, pings the buyer agent to run the gap conversation, and triggers the appraisal gap addendum template. The TC runs the gap conversation on day 18 instead of day 25 when the financing contingency is already lapsing.
Financing contingency gate
Day 23 and day 24 reminders fire the gate.
The financing contingency date lands on day 25. The flow fires a 48 hour and 24 hour reminder with the specific status check: loan commitment received, loan commitment matches contract, financing contingency waiver signed. The TC pings the lender on day 23 if the status is still pending. The deal does not die because the lender was slow and nobody chased.
Title clearance ping
Title commitment chase on template.
The title commitment order went on day 1. The flow pings the title officer on day 10 if the commitment is still pending with a templated SMS or email from the deal. The title status tracks on the vendor rail. The TC sees the title clearance stalling before day 20 and escalates to the managing broker if needed.
Addendum signature routing
Attorney addendum routes to DocuSign automatically.
The attorney drafts an addendum. The TC uploads to the deal and the flow routes to DocuSign or PandaDoc for signature from the counter party. The signed addendum returns to the deal record. The TC never loses an addendum in a Gmail thread or forgets to route for countersignature.
Closing table checklist fire
Day 28 fires the last 48 hours.
Day 28 of a 30 day closing fires the closing table checklist: final walkthrough scheduled, utilities transfer confirmed, buyer wire instructions sent, closing disclosure reviewed, keys arrangement confirmed, closing attorney confirmed. The TC runs the last 48 hours on template so the Thursday close never fumbles.
Closed Won audit snapshot
Closed Won fires the audit log snapshot.
Closed Won flips the deal and fires an audit log snapshot: every signed artifact, every signature timestamp, every vendor touch, every broker review comment, every stage transition, every reminder fire preserved on the deal record. The brokerage retains the snapshot for state audit purposes and the TC moves on to the next closing without a manual archive.
Head-to-head
Strkr for TCs vs the Dotloop + Google Calendar + Gmail stack.
A typical transaction coordinator stack runs Dotloop or SkySlope for state-specific transaction forms, DocuSign for signatures, Google Calendar for deadline tracking, Gmail for vendor coordination, a Google Sheet for the audit log, and the brokerage CRM for the deal record. Strkr collapses that into one workspace with native state-specific project templates, deadline reminders, vendor coordination, agent handoff, and audit export all on one bill.
What matters
Strkr
Dotloop + Google Calendar + Gmail
Number of tools TC opens daily
1 (Strkr)
5 to 7 (Dotloop, DocuSign, Gmail, Google Calendar, audit Sheet, CRM, MLS)
48 hour and 24 hour reminders native on every contingency
Google Calendar nobody else on the deal can see
Vendor coordination
Vendor rail per deal with status and templated pings
Gmail threads across 100 vendor touches a week
Agent handoff on Under Contract
TC inherits full context on stage change
Agent two sentence email and a week of chase
Broker review queue
Native queue with inline redlines on Products line items
PDF email forward with 20 minute response
Audit log export
Full deal history export in 10 minutes
4 hour reconstruction across four tools
Vendor performance tracking
Native turnaround and response rate per vendor
TC remembers which lender ghosts
Earnest money tracking
Native escrow status with receipt on deal
Gmail hunt for the receipt on day 15
Final walkthrough and closing checklist
Day 28 flow fires the last 48 hour checklist
Google Doc rebuilt per deal
Client-facing timeline
Optional buyer-facing timeline the agent shares
Buyer pings the agent 20 times a week
Admin changes to checklist or state forms
Self-serve for TC and managing broker
Vendor queue on every state board update
See the CRM TCs actually run 20 closings a week out of.
Start a 14 day trial with the full TC stack enabled: state-specific closing project templates, deadline reminder flow on every contingency, vendor coordination rail with templated pings and performance tracking, agent handoff on Under Contract with full context pre-loaded, broker review queue with inline redlines, closing table checklist on day 28, Strkr Messaging for vendor SMS, and the audit log export in 10 minutes. The pricing page lays out the per-seat line in full. Migration from Dotloop and SkySlope runs across a quarter with every active closing, signed artifact, and audit history preserved on the way in.
Does Strkr replace Dotloop or SkySlope for state-specific transaction compliance?
Strkr runs the full transaction coordination workflow (checklist, deadlines, vendor coordination, agent handoff, audit log) as native primitives. For most brokerages and TCs, the Strkr project replaces the fragmented record across Dotloop or SkySlope, Google Calendar, Gmail, and the audit Sheet. For brokerages in states where Dotloop or SkySlope is deeply integrated with state association forms (certain states have specific e-signature flows tied to those tools), the two run in parallel: Dotloop or SkySlope holds the state-specific signature compliance and the signed documents live on the Strkr deal record either way through the DocuSign or PandaDoc integration. The audit export runs off Strkr with every artifact and timestamp preserved.
How does Strkr handle the agent handoff when the signed purchase contract comes in?
The signed purchase contract returns through DocuSign or PandaDoc. The flow flips the deal to Under Contract and the TC inherits full context on the deal record: buyer, seller, lender, attorney, title company, HOA, waived contingencies, special instructions, and the signed contract. The buyer or listing agent does not need to send a two sentence handoff email because the full context is already on the record. The project spins up with the state-specific checklist, calendar dates, and vendor pings on template. The TC walks into day one with the deal pre-loaded instead of chasing the agent for a week to understand what was waived at offer.
Can Strkr handle the different state checklists for Arizona, California, Texas, and Florida?
Yes. The brokerage keeps per-state checklist templates with the state-specific artifacts, timing, and disclosure requirements. Arizona SPDS, California TDS, Texas Promulgated Contract, Florida FAR BAR, Illinois seller disclosure, and every state association form library stays on template and the TC runs the same checklist shape across every closing in the state. When the state board updates the form in April, the TC or the managing broker swaps the template once and every new deal from that point uses the current version. For multi-state brokerages, the project template auto-selects the right state checklist based on the property address.
What does vendor coordination look like across 20 active closings?
Every closing project carries the title officer, escrow officer, lender, inspector, HOA contact, and attorney on a vendor rail with phone, email, Strkr Messaging thread, and last touch timestamp per vendor per deal. The TC pings vendors from the deal record with templated messages (loan commitment chase, title commitment chase, inspection scheduling, HOA document request). Status per vendor (requested, in progress, complete, blocked) tracks on the project. Across 20 active closings and a year of history, the vendor rail compounds into a performance report (average turnaround, response rate per stage) that lets the brokerage shift referrals toward the lenders and title companies that actually turn around in 24 hours.
How does the managing broker get the audit log on a deal?
The managing broker opens the deal record, selects audit export, and generates a single PDF or CSV with every signed artifact (listing agreement, purchase contract, disclosures, addendums), every signature timestamp from DocuSign or PandaDoc, every vendor touch logged, every broker review comment, every stage transition, every reminder fire, and the full agent and TC audit trail. The audit response that typically takes 4 hours across Dotloop, DocuSign, email, and the audit Sheet runs in 10 minutes on Strkr. The export respects the state-specific retention requirements and the brokerage can set the retention period on the records settings. Closed Won fires an audit log snapshot automatically so the record is preserved the moment the deal closes.
Can a TC run 30 to 40 active closings on Strkr without missing a deadline?
The TC daily view shows every inspection contingency, appraisal, financing contingency, title clearance, and closing date landing in the next 14 days across every active closing project. Dates carry 48 hour and 24 hour reminders tied to tasks. The pattern of a date slipping surfaces as a flag on the deal before the deadline lapses. Across 30 to 40 active closings, the system catches the dates the TC would miss on a Google Calendar. Missing a date is a system failure, not a TC failure. The brokerage can review the TC daily view and the audit log to confirm every closing is on track without pinging the TC for a status report.
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